Summit on Smart Systems 2026 – Speaker Instructions

Registration opens at 8:00 AM on the first day of the conference at the venue. The specific conference room will be listed in the final program.
The registration desk will be open daily from 8:00 AM onwards.
Upon registration, attendees will receive their conference badge, folder, abstract book, and program.
On-site coordinators will be available at the desk to assist with any inquiries.
Lunch vouchers will be distributed at the registration desk and must be presented to restaurant staff when claiming lunch.

Oral Presentation Guidelines

Please note that minor schedule adjustments may occur. Presenters must be available in the meeting room from the start of the conference on their presentation day.
Presentation durations:

Presentations should be in English and submitted in PDF or PPT format with clear, legible visuals.
Submission Requirements:

The meeting room is equipped with a digital projector, screen, laptop, pointer, cordless mic, desktop mic, and basic sound system.
Personal laptops should only be used if absolutely necessary. Windows/PC users must ensure compatibility with the Mac system at the lectern.

Poster Presentation Guidelines

Each poster will be assigned a number in the final program.
Presenters should locate their designated display area and set up their poster at least one hour before the session begins.
Hanging materials will be provided.
Poster dimensions: 1m x 1m.
Posters must be prepared in advance and brought by the presenter. On-site printing is not available.
Presenters must be present during their session to engage with viewers.
Posters should be removed at the end of the day; unclaimed posters will be discarded.
Best Poster Awards will be judged and announced at the end of the session.

Virtual Presentation Guidelines

Virtual presentations allow participants to present remotely from home or work without traveling.
Registered participants will receive a webinar access invite with a personalized user ID before the event.
Join the meeting 30 minutes early to avoid last-minute technical issues.
Presentation durations:

Presenters should have their slides open and ready to share when the session begins.
Pre-recorded presentations may be submitted instead of live participation. These must be sent at least 10 days before the conference start date.

Certification

All attendees will receive a delegate certificate signed by the organizing committee.
Certificates will include the name and affiliation as per our records. Requests for changes must be submitted at least one month before the conference.
Certificates will be distributed at the session or upon session completion. Attendees must remain present until the session ends.
E-certificates will be emailed within 2-3 working days post-conference.
Co-authors who are not registered for the conference will not receive a certificate.