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Registration

Registration form

Registration Type Early bird Registration
July 01, 2025 		Mid-term Registration
August 11, 2025		 On spot Registration
November 17, 2025
Speaker (In-person) $749.00 $849.00 $949.00
PACKAGE A (Speaker+ 2 Nights Single Accommodation) $1099.00 $1199.00 $1299.00
PACKAGE B (Speaker+ 3 Nights Single Accommodation) $1299.00 $1399.00 $1499.00
Virtual (Speaker/Delegate) $399.00 $499.00 $599.00
Delegate/Listener (In-Person) $849.00 $949.00 $1049.00
POSTER/STUDENT $549.00 $649.00 $749.00
SPONSOR Platinum
$5999.00 		Gold
$4999.00 		Silver
$3999.00 		Exhibitor
$2999.00
Addons
Accommodation
Single occupancy Double occupancy Tripe occupancy
For 1 night
For 2 nights
For 3 nights
For 4 nights
For Accompanying Person

Note: A 3.5% processing fee will be added for all online/wire transfer payments. All Prices are in USD only.

By proceeding you agree to the Cancellation Policy

  • What does my accommodation cost cover?

    1. Accommodation
    2. Complimentary Breakfast
    3. wi-fi during your stay 

  • What does my registration cost cover?

    1. Refreshments Breaks (Coffee/Tea and Snacks)
    2. Lunch during conference days
    3. E-Abstract Book
    4. Certificate of Attendance
    5. Notebook and Pen
    6. Conference schedule handout
    7. Eligibility for all technical sessions and workshops in the conference
    8. Conference photo coverage

  • About Group Registrations

    1.Group registration is applicable for any of the above presentation types.
    2. You are eligible for a discounted rate on the registration fee if you are in a group of a minimum of 3 persons.
    3. If your group comprises more than 10 people, please contact our organizing committee for a higher percentage of the discount rate.
    4. Please note the group members should be from the organization/institution.
    6. Discounted Registration for three (3) or more participants from the same organization/institution.
    7. The benefits of the Group registration will be decided based on your presentation type (Oral/Poster/Listener/Virtual)
    8. Contact us for group registration, email:      smartsystemsmeet-2026@thesciencequest.net

  • Cancellation policy

    Our cancellation policy is strictly enforced, and all cancellation requests must be submitted in writing. Refund eligibility is based on the time of cancellation as outlined below:
    • Cancellations made 120+ days before the conference start date: 75% refund (applicable only to standard, non-discounted registrations).
    • Cancellations made between 119 to 90 days before the conference start date: 50% refund.
    • Cancellations made within 89 days of the conference start date: No refund (applies to both registration and accommodation fees).
    • Virtual or Video Presentations & E-Posters: Non-refundable.
    • Discounted registrations: Non-refundable but can be transferred to a future event.
    • Bank/transaction charges incurred during refunds: To be borne by the participant.
    • Refund processing: All refunds will be processed only after the conference concludes.